Requirements
and
Legal Disclosures
Eligibility: In order to be eligible for the 2019 Spring Overland Challenge Heroes Award (the "Awards Program"), nominees must be at least twenty-one (21) years of age or older as of April 1, 2019. Nominees must be a female-identified Veteran of a branch of the United States Armed Forces and must be available to attend a Women Overlanding the World retreat in Costa Rica from November 1st-10th, 2019.
Eligible nominees may be nominated by another person or may nominate themselves as set forth herein. People submitting nominations for others ("Nominator(s)") must be at least thirteen (13) years of age as of April 1, 2019. The Awards Program is open to Eligible Nominees who are citizens of the United States of America.
At any time, at sole and unlimited discretion of WOMEN OVERLANDING THE WORLD™, LLC, SOUTHERN XPEDITIONS™,LLC, the 2019 Overland Challenge (collectively and hereafter, “the Sponsors”), a Nominee may be deemed ineligible for nomination or participation in the Awards Program, be deemed ineligible to receive a prize under the Awards Program.
Nominations:
To submit your nomination for the Awards Program log on to https://womenoverlandingtheworld.com/2019-heroes-award and fill out the submission form providing all required contact information for you and your nominee. Nominations MUST be submitted online. Mail-in nominations will not be accepted. Nominations may be self-nominations or may be submitted on behalf of another person. Nominations must be received no later than 11:59:59 p.m. Central Standard Time on April 1, 2019. Nominations must be submitted in English only. Nominations may only be submitted in the name of a single person; group nominations are not acceptable. False or deceptive nominations or acts may render a nominee ineligible. All nominations become the property of the Sponsors and will not be returned. The Sponsors reserve the right to edit the nomination as it sees fit for use in publication or promotion. By submitting a nomination you agree to grant the Sponsors the right without obligation, unless prohibited by law, to use the contents of your nomination, your name, voice, picture and likeness, without compensation, for the purpose of advertising and publicizing all matters related to the Awards Program and/or the Sponsors in any medium, throughout the world in perpetuity.
Privacy: Nominees may be contacted to provide additional information and have their information verified. The Sponsors reserve the right to request and require additional information from nominees in order to have their nomination considered.
For our international users, please be aware that the information you submit when registering for our services is collected in the United States of America. In addition to being subject to our privacy policy located at www.womenoverlandingtheworld.com/privacy, the collection, storage, and use of your data will be subject to U.S. laws and regulations, which may be different from the laws and regulations of your home country. By registering for this program, you are consenting to this collection, storage, and use.
Judging for the 2019 Spring Overland Challenge Heroes Award: The Sponsors will choose each Award Recipient from all Eligible Nominees. Eligible Nominees deemed solely by the Sponsors to meet the requirements set forth herein may be presented online and on-air for public viewing as “finalists” and some may be subject to voting to determine the winners. It is in the Sponsors sole discretion to determine which nominees advance to the voting phase.
• A Review Panel made up of the Sponsors (the "Panel") will select six to eight (6-8) potential finalists (the "Finalists") and an alternate from the group of nominees.
• The final round of judging will be done by an online viewer vote conducted on https://womenoverlandingtheworld.com/vote-heroes-award . Viewers will have the chance to vote in an online poll for the 2019 Overland Challenge Heroes Award Finalist. The Finalist who collects the most votes will be the potential winner of the 2019 Overland Challenge Heroes Award (the "Winner"). The Winner will be publicly announced at the 2019 Overland Challenge on May 5, 2019.
Please note that even if a Finalist may appear to be a leader or Winner online during the online voting, that Finalist has not yet been declared the Winner. The Sponsors shall declare all official Winners. All Finalists are subject to verification by the Sponsors and must meet all eligibility requirements including the execution and return of all necessary releases, or they may be disqualified. The Winner must provide a copy of their military DD-214 form in order to verify veteran status and eligibility. The decisions of the Sponsors will be final and binding. If more than one nomination is received for a particular Eligible Nominee, The Sponsors, in their sole discretion may consider any of the nominations for that individual in its judging.
Whether a nominator is identified and which nominator is identified, if there are multiple nominations for one individual, is in the sole discretion of the Sponsors. The Sponsors are not bound by any voting or judging mechanism set forth herein as it maintains sole discretion to name Finalists and Winners and provide awards.
Notification and Publication: Some nominees may be notified by phone, email, or postal service and may be required to submit additional information. Finalists may be asked to attend the 2019 Spring Overland Challenge. Whether or not compensation will be provided for any portion of such travel will be in the Sponsor’s sole discretion.
Finalists and any Nominee to be featured online or in print media may be required to sign an affidavit verifying their eligibility in this Awards Program including, but not limited to, liability releases, tax acknowledgment forms and, except where prohibited by law, use of name and likeness releases ("Release Documents") and return such documents within seven (7) days of issuance of notification. Execution of the Release Documents will grant Sponsors the right, unless prohibited by law, to use the individuals' names, voices, likenesses, and any of the material provided by them or about them without compensation, for the purpose of advertising and publicizing the services of the Sponsors, all matters related to the Awards Program and the in any medium, throughout the world in perpetuity. Notification and/or the featuring of a nominee or finalist in no way conveys that a particular nominee has or will be selected as a Winner. If at any point a Hero becomes ineligible, chooses not to participate in the Awards Program or is disqualified for any reason, The Sponsors reserves the right to select an alternate award winner.
If an award winner is unable to attend the 2019 November 1st-10th WOMEN OVERLANDING THE WORLD ™ overland retreat, their award will be forfeited and another winner will be chosen. The original winner will not receive neither an alternate reward nor compensation for the value of the award
Awards:
• 2 Winners: Each Winner will receive round-trip airfare to Costa Rica and tuition for the Women Overlanding the World Costa Rican Overland Retreat scheduled for November 1st-10th, 2019 (dates subject to change). Awards cannot be substituted for cash value or transferred to a different retreat date.
Taxes: Finalists and Winner are responsible for the reporting and payment of all taxes as well as any other costs and expenses associated with acceptance and use of an award not specified herein as being awarded. A Finalist or Winner who is a United States citizen or resident must properly complete Internal Revenue Service (IRS) Form W-9 and provide to the Sponsors prior to receiving an award.
Please consult your tax advisor regarding the taxation of your award since special rules may apply.
General: If, for any reason, the Awards Program is not capable of running as planned, including infection by computer virus, bugs, tampering, unauthorized intervention, fraud, technical failures or any other causes beyond the control of the Sponsors which corrupt or affect the administration, security, fairness, integrity or proper conduct of the Awards Program, the Sponsors reserve the right in its sole discretion to disqualify any individual who tampers with the entry process and to cancel, terminate, modify or suspend the Awards Program. Sponsors assume no responsibility for any error, omissions, interruption, deletion, defect or delay in operation with transmission, communications, line failure, theft or destruction or unauthorized access to or allegation of submissions. Sponsors are not responsible for any problem or technical malfunction of any telephone network or lines, computer online systems, servers, equipment or software, failure of any email or entry to be received on account of technical problems or traffic congestion on the Internet or at any website, phone lines, or any combination thereof, including any injury or damage to a participant's computer related to or resulting from participation in this Contest.
CAUTION: ANY ATTEMPT BY A PARTICIPANT TO DELIBERATELY DAMAGE ANY WEBSITE OR UNDERMINE THE LEGITIMATE OPERATION OF THE AWARDS PROGRAM IS A VIOLATION OF CRIMINAL AND CIVIL LAWS AND SHOULD SUCH AN ATTEMPT BE MADE, SPONSORS RESERVES THE RIGHT TO SEEK DAMAGES TO THE FULLEST EXTENT PERMITTED BY LAW.
Sponsors are not responsible for any late, lost, garbled, misdirected, incomplete, or damaged entries; any disruptions, injuries, losses or damages caused by events beyond the control of Sponsors; or any printing or typographical errors in any materials associated with the Awards Program. The Awards Program Entities are not in any way responsible or liable for the use of the funds donated or for any damage, loss or injury (including death) resulting from participation in the Awards Program and/or acceptance and use of any awards won.